Caritas Switzerland is a non-governmental organization (NGO) with sound experience in the field of emergency response, post-disaster reconstruction and rehabilitation. We are helping people in over 40 countries on four continents and are guided by the vision to realize a society based on solidarity.
In the Philippines, Caritas Switzerland is implementing an emergency relief program as a response to typhoon Yolanda together with local partner organizations. After the completion of the emergency projects, an extensive rehabilitation program is planned. As part of our team we are looking for a:
Human Resource & Administrative Officer for Caritas Switzerland Bantayan and Kinatarkan Islands Field Office (6 months, extension desired)
Main duties of the job:
The main responsibilities are to ensure the smooth functioning of all support and Admin tasks (Management of Guards, Drivers, Cleaning, IT, General Administration, Insurance etc.). Focus will be put on ensuring that Caritas Switzerland is operating according the labor law of the Philippines and to provide professional Human Resource management services. S/He acts as an advisor to the CACH Finance & Admin Manager.
Principal tasks:
Review and update HR policies and processes if needed;
Perform HR internal audits and reviews as required to ensure compliance regulations of CACH. This includes ensuring personnel files checklist; ensure staffs are working with valid working contracts etc.;
Support the hiring and firing of national staff. Manages training requests for employees and proposes strategies to promote staff;
Maintain and update an appropriate filing systems for HR, correspondence etc. in place;
Supervising the staff administration and payroll and provide advice on compensation and benefits to CACH Finance & Admin Manager;
Ensure that payment of Taxes, Social Security System, Pag-Ibig and Health Insurance for national staff are carried out and documented according to Philippine regulations Inform staff about insurance policies, procedures etc.;
Coordinating and ensuring staff completes monthly timesheets accurately and submits on time (including overtime monitoring);
Act as a mediator in case of conflicts among staff
Initiate and follow up on legal matters
Manages office and work place infrastructure
Administration of leave plans, leave database and provision of frequent updates;
Supporting the Expat delegates of CACH to obtain necessary visa and working permits.
Being the first contact for all queries addressed to staffing issues;
Responsible for hotel bookings and transportation for international and local staff as well as guests
Responsible for IT, Caritas Intranet and Caritas Outlook. Regularly updates key documents
Other duties assigned by the Finance & Admin Manager or designated senior staff.
Required Entry Qualifications and Competencies:
University degree in HR Management, Business Administration or related field;
Sound understanding of the Philippine Labour Code, incl. Income Taxes, Social Security Services, Health Insurance, Pag-Ibig etc.;
Ability to work with minimal supervision;
Holistic thinker, is able to analyse situations and weight different arguments
Ability to work under pressure and to respect often tight deadlines;
Very good knowledge of spoken and written English;
Computer literate;
Reporting:
The HR and Admin Officers reports directly to the Admin & Finance Manager.
The HR & Admin Officer has one IT & Admin Assistant reporting to him in Santa Fe and one Finance & Admin assistant (who is reporting into Finance for financial matters) supporting for tasks in Kinatarkan.
All drivers, guards and cleaning lady (in Santa Fe and in Kinatarkan) also report to him.
Target start date: September 1, 2016
Duration of contract: 6 months, extension desired
Duty Station: Home Base Bantayan Island, atleast 40% Kinatarkan Island
Salary according to qualification and experience
HOW TO APPLY:
If your qualifications are matching this position and you are interested, please submit your application (CV, letter of motivation, references) to John Tibay (jtibay@caritas.ch).