Job Description & Requirements
Title: HR/Admin Manager
Location: Manila Head Office
Reporting to: Managing Director

I. Position Purpose:
To plan, manage and direct the overall functions of Administration/Human Resource and Purchasing Department to ensure that Personnel, Administrative and Purchasing issues are taken care of in the best interest of the Company and its employees.

II. Position Responsibilities:
1. Formulates, reviews, implements processes, policies and procedures to achieve operational service levels in line with the company’s requirements.
2. Helps management achieve the company objectives and goals in the management of its human resources.
3. Assists line supervisors and managers in providing employees with a satisfactory work environment and in promoting harmonious relationships with the employees.
4. Makes Managers and Supervisors aware of their full responsibilities in the management of human resources by providing them with technical help needed to handle employee problems.
5. Helps promote understanding and good relationships by opening the lines of communication between management and employees thereby creating an atmosphere where employees can be happy and proud to belong to the organization.
6. Recruits, retains and motivates team members to respond to customer needs and sustain productivity.
7. Trains, supervises and evaluates performance of team members and provide coaching to improve and develop skills needed in the job.
8. Prepares and submits accurate and timely reports required by management.
9. Analyzes operations, evaluates performance of department and determines potential cost reduction, program improvement, or policy change.
10. Manages and controls department’s financial and budget activities in order to maximize investments and increase efficiency.
11. Serves as counselor, guide, and confidant to management, supervisors and employees.
12. Supervises the day-to-day activities in the Human Resource department of assigned functional area such as recruitment, compensation and benefits administration, training and development.
13. Provides administrative support on general services such as transportation, building administration, communication, security, housekeeping and maintenance and other office services to the different units of the organization.
14. Responsible for all the insurance matters of the company (cargo insurance, property insurance, group life & accident insurance for the employees).
15. Responsible and accountable to the Managing Director for all problems and concerns relating to: my staff, the services of my department, suppliers, government officials/personnel, other departments within the company and other parties directly or indirectly involved in my department.
16. Supervises the day-to-day activities and operations of Special Projects Department.
17. Performs other duties as may be assigned by the Managing Director as his Personal Assistant.

III. Duties and Functions
A. General Functions:
1. Plans, organizes, directs, controls and coordinates the activities of my department.
2. Trains my staff under my supervision and develops their skills for efficiency.
3. Develops and continuously updates specific job descriptions for each of my staff.
4. Ensures that company interest are prioritized and protected at all times.
5. Extends assistance/support to other departments/department heads needing my services/advice.
6. Assists the Managing Director on the documentations pertaining to some special projects.

B. Personnel Functions:
1. Ensures proper implementation of personnel policies and procedures.
2. Evaluates and recommends improvements on personnel policies and procedures as they affect performance, efficiency and morale.
3. Administers the recruitment, selection and placement of personnel on occasional basis.
4. Conducts or directs certain personnel activities as provided for in the policies and programs entrusted to the department. Sees to it that labor laws and government implementing regulations are properly complied with.
5. Assists the other departments in developing their table of organization most suitable for their department.
6. Conducts/administers the company’s training program.
7. Ensures that employees were provided with assistance and help in obtaining facilities with government agencies like SSS, Philhealth, Pag-ibig fund, etc, which can make their employment more satisfying.
8. Serves as an employee counselor when problems/conflicts arise in the organization.
9. Ensures maintenance of personnel records.
10. Updates/monitors employee records pertaining to any movements (employment status, compensation, etc) on a regular basis.
11. Coordinates with department head concerned regarding their respective erring employee; recommends appropriate disciplinary measures as per policy and documents the same.
12. Ensures that employee performance records and job change are strictly monitored.
13. Checks/approves the overtime summary report prepared by HR Officer prior to preparation of payroll.
14. Checks/approves the attendance summary report prior to preparation of payroll.
15. Records/updates pertinent data in relation to employees compensation, withholding taxes, gov’t. deductions, in preparation to end year reports to be submitted to BIR.
16. Updates and submits the personnel statistics report to accounting on a monthly basis.
17. Checks and approves remittances to government institutions (SSS, Philhealth, Pag-ibig).

C. Administration & Purchasing Functions
1. Directs the day-to-day purchasing activities of the company which involves selection of reliable sources of supply, approval of purchase orders, supervision of the actual purchasing, and control of price and quality.
2. Ensures adherence to purchasing policies and procedures.
3. Recommends approval of all request for payments pertaining to supplier’s billings.
4. Reviews all administrative contracts/agreements prior to final approval/signature of the MD.
5. Updates memberships and accreditation with various business organization and association.
a. Ensures that all necessary licenses, permits, insurance, bonds, memberships, accreditation, etc. are renewed / secured before the expiry period.
b. Prepares the necessary documentations needed and as required for processing the renewal of the contract.
6. Coordinate with the Cargo Care Insurance Group with regards to company’s insurance requirements, rate inquiries, renewal of policy, and filing of any claims arising from damages, losses; and preparation of monthly declaration report on premiums for the cargo insurance sold to clients.

IV. Job Requirements:
• Candidate must possess at least a Bachelor’s/College Degree in Psychology, Human Resources, Business Studies/Administration/Management, Marketing or equivalent.
• At least 5 years of related working experience
• Strong skills in policy development, performance management, employee engagement, employee development and recruitment.
• Excellent data analysis skills
• Strong and confident communicator.
• Proven leadership and ability to drive the HR department.
V. Benefits:
• Group Life Insurance
• HMO
• Rice Subsidy
• Retirement Plan
VI. About the Company:
Our Client is one of the leading global supplier of transport and logistics solutions. They have offices in more than 70 countries and an international network of partners and agents, making them a truly global player that offers services worldwide. The effective, professional solutions provided by the company’s 23,000 employees enabled them to record worldwide revenue of 6.5 billion euro for 2014.
Our Client offers alternative routings and flexible schedules to suit even the most demanding logistical requirements to and from all parts of the world. They handle more than 830,000 TEUs of sea freight and 280,000 tons of air freight every year.
They also partner up with customers to design and deliver logistics solutions, adding value by increasing operational and cost efficiency. They employ over 6,000 people and operate more than 130 warehouses comprising a total of 2,300,000 m2.
VII. How to Apply:
Interested candidates may forward their CV with photo to apply[at]resourcentral.com.ph
Please include the job reference and last name in the subject title (Example: HR/Admin Manager / Reyes).
VIII. List of Requirements (upon confirmation of candidate):
• Update Resume /Bio-Data
• Transcript of Records (TOR)
• Certificate of Employment (COE)
• Recent 2×2 Photo
• NBI Clearance

At RESOURCENTRAL, we find the right job for you!
DISCLAIMER
RESOURCENTRAL BUSINESS CONSULTANCY SERVICES (RBCS) DOES NOT COLLECT ANY FEE OR SOLICIT ANY FORM OF PAYMENT FROM APPLICANTS. RBCS IS NOT ENGAGED AND HAS NEVER BEEN ENGAGED IN OVERSEAS RECRUITMENT.

How to Apply
Interested candidates may forward their CV with photo to apply@resourcentral.com.ph Please include the job reference and last name in the subject title (Example: HR/Admin Manager / Reyes).