Action Against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action Against Hunger in more than forty-six countries working in projects concerning four areas of focus: Nutrition, Food, Security and Livelihood, Water, Sanitation and Hygiene, Disaster Risk Reduction Management, Advocacy and Good Governance.

GENERAL RESPONSIBILITIES
1. To be responsible for the implementation of Action Against Hunger activities in the base, comply with agreed deadlines and assure the quality of the organization’s interventions.
2. To represent Action Against Hunger in the areas of intervention.
3. To improve the relevance and impact of Action Against Hunger’s programming based on Action Against Hunger’s mandate and country strategy.
4. To update and follow up all Action Against Hunger procedures with the support of the Operations Coordinator and Headquarters.
5. In charge of security at the base level, leading the context and risk analysis and the adoption of the necessary measures to protect the staff and the Organization.
6. To report, on a regular basis, to the Operations Coordinator.

SPECIFIC OBJECTIVES
Objective 1: Programme Management
Tasks:
• Ensure effective operational management of the programme area through oversight of and adherence to logistics, communications, transport, human resources, and finance policies and procedures.
• Enforces deadlines: under the supervision of the Operations Coordinator, ensures that the operations of the base are run under clear deadlines.
• Work closely with the technical coordinators to facilitate the correct implementation and identification of projects.
• Contribute to the development of the area programme through participation in and facilitation of assessments, visits, and evaluations.
• Ensure that a high standard is maintained in all proposals, reports and other material submitted to donors.
• Ensure that the programme area is managed and programmes implemented in accordance with all relevant Action Against Hunger-Spain sectorial policies and strategies.
• Maintain accurate documentation of on-going project implementation, summarized in weekly minutes and in reports submitted to donors as required.
• To oversee the implementation and monitoring of programmes to ensure timely and effective implementation and financial management.
• Agree goals and objectives with key staff and assess monthly progress against outputs.
Objective 2: Human Resources Management & Capacity Building
Tasks:
• Application and respect of Action Against Hunger procedures, internal regulations, deontology and principles both for the Head of Base and staff.
• Update and review base structure/organogram according to programme needs, with input from the relevant coordinators and Operations Coordinator
• Participate in the recruitment of new base national staff, validating all new recruitments.
• Directly line-manage project / Programme Managers, Base Admin and Base Log and evaluate them according to Action Against Hunger standard tools and procedures.
Capacity Building:
• To be responsible for the capacity building of office staff.
• To identify needs and organize appropriate training through the Mission Training Plan tool
• To initiate and implement internal trainings where required.
Objective 3: Ensure effective intra-base coordination
Tasks:
• To monitor the financial and administrative management of the base including the preparation and monitoring of budgets, financial requests, accountancy, payments, tenders, procedures, movements etc.
• Coordinate all staff; hold weekly meetings and activity planning sessions.
• Ensure coordination between the different departments and good understanding and cooperation between technical and support teams.
• Support the identification and implementation of programme strategy.
• Follow-up all technical and support departments’ work.
• Ensure programmes are designed and implemented in consultation with local authorities, partners and all other stakeholders.
• Support the Operations Coordinator in the development of strategic partnerships and assessment of existing partner capacity.
• Reporting to Operations Coordinator regarding all relevant internal and external issues arising in the base.
• Under the supervision of the Operations Coordinator, drafting of proposals in cooperation with relevant technical staff and base administrator and base logistician.
• Assess the relevance and feasibility of other interventions in the area in accordance with mission strategy, and in discussions with other relevant actors.
• Assist external evaluators assessing the programmes.
• Ensure that outcomes are shared within Action Against Hunger and with other local stakeholders.
Objective 4: Logistics and Administration
Tasks:
• To monitor the financial, administrative and logistical management of the base (including the preparation and monitoring of budgets, accountancy, payments, tenders, fulfilment of procedures, movements etc.).
• Follow up and support the implementation of logistics procedures, policies and practices as defined in the Logistics Kit.
• To supervise, support and follow up the compilation and timely submission of the monthly logistics and administrative reports and accountancy to the capital office.
• To follow up closely the relevance of any expenses and proposed cost reduction measures, together with the relevant coordinators.
• To be responsible for the financial authorization of expenses in the base in compliance with the monthly treasury forecast.
• To participate in the financial management of the base in collaboration with the base administrator: budget drafts and updates, budget follow up and projection, financial transparency, follow up co-funding and partner contributions according to mission tools.
• To ensure that all administrative and financial procedures in the base follow Action Against Hunger standards and manuals and mission level memoranda.
• To communicate regularly with the Administration Coordinator on all important issues regarding finance and administrative matters.
Objective 5: Ensure proper management of the Action Against Hunger security procedures and tools in coordination with Operations Coordinator

Tasks:
• Continuous monitoring of the local situation through the collection and analysis of security information.
• Identification of security threats and measures to mitigate risk.
• Follow up the implementation of security measures.
• Contribute to updating the security plan as required
• Comply with ACF-Spain’s security procedures.
• Follow up and analysis of security incidents.
• To ensure that all staff is aware of ACF-Spain’s security management system, including ACF’s Security Guidelines, and ensuring compliance with these.
• Prepare and submit security reports to Logistics Coordinator as required.
Objective 6: Additional responsibility
Tasks:
• Represent Actioin Against Hunger as required.
• Ensure team spirit and motivation within the whole team
• Participate in coordination team meetings in Manila as required.
• Any other duties assigned by the Operations Coordinator.
• Fulfill any duties that are inherent to the position and requested according to mission needs and context.

CANDIDATE PROFILE
Academic Background:Degree and/or Master Degree in Education, Economics, Sociology, International Development, Political Science or International Relations
Desirable specific/ technical Knowledge: Good experience in accountancy, finance, budget management, donor rules. Experience in logistics and security management. Ability to write donor reports and proposals in English. Training and capacity building experience.ACF procedures and KitLog V3: an asset.
Previous experience needed: Previous experience in the humanitarian field (at least 3 years) Previous experience in base management.
Personal requirements: Diplomatic and tactful, professional and transparent. Team spirit and good communication skills. Organized and rigorous. Ability to quickly integrate and understand working environment.
Languages Skills: English (compulsory working language, spoken, read and written)
Computer Skills : Windows Domain, Compulsory expertise in Word and Excel
Mobility (national & international) Yes

CONTRACT PACKAGE
We offer immediate incorporation to a dynamic international network with the following remuneration package:
• Compensation: based on Action Against Hunger grid and candidate’s previous experience
• Benefits: health insurance, accident and life insurance, leave entitlement, government mandated benefits
• Project Based Employment

HOW TO APPLY:
Interested candidates should send: A letter of motivation, updated CV and the details of 2 contacts from the human resource department that can provide professional references for the last two work experiences.
PLEASE send all applications citing the following reference PH61 to:
ACFJOBS@PH.ACFSPAIN.ORG and keep in cc: jamoozegar@ph.acfspain.org
The Human Resources department will contact only those pre-selected for an interview.