Duties and Responsibilities
1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:
Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
2. Provides HR services focusing on achievement of the following results:
Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of HR secretary in interview panels.
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, and liaise with GSSU accordingly.
Performing ICF delegated functions as per CO delegation of authority.
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Collection of background information for submissions to the Local Compliance Review Panel (CRP).
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
3. Ensures proper staff performance management and career development focusing on achievement of the following results:
Provision of background information to CRG (as applicable).
Provision of background information for drafting Whole Office Learning plan and individual learning plans.
Monitors completion of PMDs and office learning plans.
4. Supports the conduct of UN-related surveys focusing on achievement of the following results:
Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.
5. Support knowledge building and knowledge sharing in the Office, focusing on achievement of the following results:
Participation in the trainings for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.
Required Skills and Experience
Education:
Secondary Education or bachelor’s degree in a related field.
Specialized certification in HR would be an asset.
Experience:
5 years of relevant experience with Secondary Education or 2 years of relevant experience with bachelor’s degree.
Relevant experience in Human Resources or Administration is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.
Language Requirements:
Proficiency in English. Working knowledge of other UN language desirable.
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