Associate promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Programme Finance Associates works in close collaboration with the operations, programme, project teams in the Country Office, ensuring successful Country Office performance in Programme Finance management monitoring and delivery.
Duties and Responsibilities
1) Develops planning, implementation and monitoring systems focusing on achievement of the following results:
Prepare, avail and monitor a calendar of corporate requirements and programme finance related dashboards;
Implement and maintain an effective planning and analysis capability that will provide management with appropriate analytical tools to establish goals and measure performance of the Country Office;
Routinely communicate each unit’s and Country Office consolidated financial and operational performance trends, historical and forecasted, using appropriate metrics. Suggest trends, resulting implications, key actions, and strategic implications. Coordinate the spending review process for the CO;
Prepare presentations in support of weekly management meetings and quarterly CCG meetings and various strategic meetings of the Country Office.
2) Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:
Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
Implementation of cost saving and reduction strategies;
Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
3) Manages the project and management budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:
Support financial resources management planning of resources in accordance with UNDP rules and regulations;
Preparation and monitoring of budgets of management projects;
Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed pro-docs and project budgets);
Preparation of cost-recovery bills in Atlas for the services provided by UNDP.
4) Regular monitoring of Country Office performance using corporate tools as well as processes established in the Country Office Business Plan, with special emphasis on pipeline management/delivery and resource mobilization targets, compliance and strategic oversight of and support to Country Office financial sustainability, focusing on achievement of the following results:
Works with the Finance Analyst, Operation Manager and MSU to monitor Country Office delivery of core and non-core resources, and alerts DRR/RR to Country Office delivery levels;
Regularly monitors established results frameworks, performance indicators and targets to effectively measure Country Office capacity and performance using Balance Score Card, Atlas, snapshot and dashboard, Global Staff Surveys, audit, evaluation and other corporate reports;
Produces agreed-upon oversight reports, provide analysis and early warning based on corporate available data;
Keeps records of Country Office performance as objective basis for annual performance assessment.
5) Ensures effective Programme Financial Management, Resource Planning and Analysis, focusing on achievement of the following results:
Supports the planning and monitoring of various programme/project budgetary resources and ensuring quality control of budget revisions;
Analyzes information related to current obligations and future programme/project budgetary implications in relation to formulation of the Resource Planning Framework (RPF);
Reviews Programme delivery in accordance with Authorized Spending Limit (ASL) for TRAC and Trust fund resources and Cash Limit for cost sharing resources and suggests measures for adequate optional utilization of funds;
Supports the office input into the annual review exercise.
6) Ensures facilitation of knowledge building and knowledge sharing in the Country Office and guidance to all stakeholders on financial matters focusing on achievement of the following results:
Organization/conduct of training for the operations/programme/projects staff on financial management in the Atlas environment and RBM;
Synthesis of lessons learnt and best practices in Finance;
Sound contributions to knowledge networks and communities of practice.
Required Skills and Experience
Education:
Secondary Education or bachelor’s degree in Accounting, Finance, Business or Public Administration;
UNDP Accountancy and Finance Test (AFT) would be an asset.
Experience:
7 years of relevant experience with Secondary Education or 4 years of relevant experience with bachelor’s degree;
Progressively responsible programme finance experience, is required at the national or international level;
Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.), experience in handling of web- based management systems is required;
Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas);
Experience of IPSAS and/or IFRS is required.
Language Requirements:
Proficiency in English. Working knowledge of other UN language desirable
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