Duties and Responsibilities
Objective
UNDP requires the services of individual consultants as Resource Persons /Subject Matter experts and Activity Facilitators from time to time to provide trainings as and when required by R2SDGs Project or any UNDP project as appropriate.
Scope of work
The consultant will work under the overall supervision of the UNDP Project Manager and work closely with the focal person for particular engagement as defined in the terms of reference (TOR). The consultant will be responsible in carrying out the following tasks, as applicable:
Assist or lead in the preparation of Course Agenda/Programme schedule for the courses assigned;
Support in finalizing course materials and group exercises;
Co-ordinate and facilitate the training courses;
Facilitate assigned sessions of the training courses at state/district/Sub-district levels;
Conduct group exercises;
Conduct Tabletop/Simulation Exercises at national, regional or LGU levels;
Provide technical inputs on various aspects of the course;
Prepare a brief course report after completion of each course – The Resource Persons/Facilitators shall submit an activity/accomplishment report relative to their conducted topic/session.
In most cases, perform tasks as described in the TOR of the assignment.
Expertise required in following Subjects:
Local Road Management (LRM):
Road planning and design
Construction management and supervision
Road maintenance
Road Quality Assurance (Quality Control)
Local road asset management
Public financial management, procurement and internal audit
Environmental
Risk management
2. Governance
Governance reform road mapping
Program/Project development, management, monitoring, evaluation
Capacity Development
Local government units’ engagement
Community development, citizen participation
Social protection, social safeguard (gender)
Organizational Development and Management
Institutional Arrangements
The Resource Persons/Facilitators will work under the overall guidance of the UNDP Project Manager.
Duration of Assignment
The duration of the roster will be 2 years on on-call basis. Most of the conferences are expected to be 2-4 days duration. Selected resources persons shall be paid one or two days extra for preparation and report writing.
Duty Station and Travel
The Resource Persons/Facilitators shall be required to travel to the locations where the workshops will be conducted, therefore, should be willing to travel to areas of assignment. They are also expected to attend meetings relative to the preparation and assessment of conducted peace formation sessions.
Payment of travel costs including tickets, lodging etc. should be agreed upon, between the UNDP and the Resource Person prior to travel and will be reimbursed on actuals in line with UNDP rules OR shall be arranged by UNDP.
LTA Contracting modality and Call-off mechanism
The LTA to be signed will have a fixed daily fee for the duration of two years, however, UNDP does not warrant that any quantity of services will be purchased during the term of the LTA as this will depend on forthcoming needs.
Once the LTA is signed, the focal person in the UNDP hiring unit would contact the top-ranking LTA holder for a specific requirement. Should this Consultant not be available for the event, UNDP will contact the second ranked and so on.
Upon receipt of this communication, the consultant would have to confirm their availability for the assignment. If positive, s/he would inform UNDP of the expected travel/lodging costs (if applicable if the event requires travel). Upon review of the same, UNDP will send the consultant a written communication confirming the requirement in the form of a work order or purchase order sent by email.
The order will include details on the location of the event, number of hours/days for work and other practical details.
Price in the order will be based on daily fee included in the LTA contract and on the agreed travel costs. After the work order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or increased travel costs) unless there is prior written authorization by UNDP.
Once the services are completed and have been approved by the hiring unit, the consultant will send the following for payment purposes: a) complete invoice indicating number of hours/days worked and travel costs (if any); b) supporting documentation (bills/vouchers) for reimbursements of travel costs if applicable; c) copy of the UNDP order for the assignment.
Contract management mechanism
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):
KPI 1: Responsiveness:
the consultant should respond and confirm their availability for the event within 1 day of UNDP’s notification by email/telephone/WhatsApp.
KPI 2: Timeliness of submission of reports to UNDP
KPI 3: Quality of reports are as per work order submitted.
KPI 4: Accuracy of payment documentation. Consultant shall provide complete payment documentation including accurate invoices with correct quantities, unit price, complete travel bills/vouchers for reimbursement, etc.
KPI 5: Communication and Reporting. Consultant shall communicate and provide reports in a timely and professional manner
UNDP will conduct performance reviews of these LTAs every 6 months, which might include meetings with the LTA holders and gather feedback from other stakeholders.
If the consultant fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result in the termination of the LTA.
Payment
The Long Term agreements will be issued to technically qualified consultants at the below mentioned rates.
Training/Facilitation days – Pesos 15,000 per day worked (5 years to 10 years relevant experience)
Resource Person/Facilitation – Pesos 18,000 per day worked (more than 10 years relevant experience)
Preparation and report writing – Pesos 10,000 per day worked
The Resource Persons/Facilitators will submit a timesheet for their efforts on a particular assignment and receive the total amount as – daily fee rates agreed in the LTA multiplied with the number of days spend for each assignment.
100% Payment will be made upon satisfactory performance /completion of work and acceptance by UNDP.
Competencies
Comprehensive knowledge of UNDP/UN/ Development domain in the country
Ability to communicate / delivery trainings
Demonstrates excellent oral and written skills in English and Tagalog
Required Skills and Experience
Eligibility
Strong experience in working with national/local government, international/local Non-Government Organization (NGOs), Civil Society Organization (CSOs); experience in Road Management, planning and design, construction management, road asset management, road maintenance; public financial management and procurement; Governance reforms, capacity development, citizen participation, organizational development and management, social protection, project development and management, program/project monitoring and evaluation
Academic Qualification:
A post graduate/ Masters degree, relevant to the assignment as described in the terms of reference;
Technical/ professional qualification preferred but not necessary.
Experience
At least five years of progressive experience in development domain/ Local or National Government departments/ multi-lateral/bi-lateral donors or International / National NGOs
At least three (3) small to bid relevant events facilitated or managed as resource person
Criteria for evaluation of proposals
The offer will be evaluated based on the documentation submitted by consultants. Technical evaluation will be
based on the following:
Educational qualification – 20
Experience in relevant sector – 20
Three past references / satisfactory performance – 30 (10 each)
Only candidates with 70% or above (49 marks) will be considered for the roster.
Submission of Proposal
Annexes to the TOR:
Annex 1: Offerors Letter to UNDP Confirming Interest and Availability for the Individual Contractor Assignment.
Annex 2: General Terms and Conditions for ICs (in separate document)
Annex 3: P-11 form for ICs (in separate document)
Annex 4: Banking Detail form (in separate document)
Documents to be submitted by Consultant:
Offerors Letter to UNDP Confirming Interest and Availability for the Individual Contractor
Updated and signed P-11 form for ICs OR detailed CV;
List of events facilitated/managed in last two years
Minimum three (3) certificates of satisfactory performance OR list of three (3) references for obtaining performance reference checks
Filled in and signed Banking details Form with a copy of cancelled cheque.If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.