ACF is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for ACF in more than forty-six countries working in projects concerning four areas of focus: Nutrition, Food, Security and Livelihood, Water, Sanitation and Hygiene, Disaster Risk Reduction Management, Advocacy and Good Governance.

General Responsibilities
To Ensure sound accounting, financial and HR management of Cotabato base according to the procedures defined for the mission and within the ACF financial and HR management framework. To ensure that ACF-E Administrative and Financial Procedures are put into operation efficiently

Specific Objectives
Objective 1: To lead financial management of the base**
• At the request of the Admin Coordinator, working on the annual budget and proposals provide the Finance Department with information relevant to the structural costs of the base
• Analysing the consistency of cash forecast with the BFU and keeping the Finance Department and Program Managers informed
• In accordance with the structure of the financing plan, taking part in the process of allocating costs to certain donor contracts
• Participating in the preparation of reports to funding bodies and in audits Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keeping the Admin Coordinator and Country Director **

Objective 2: To ensure an appropriate bank management in the base
Tasks:
• To be in charge for all the bank accounts in Cotabato base.
• To supervise update bank book on daily basis according to each transaction.
• Since ACF is using internet banking system, therefore it is necessary to make sure that for each transaction we have enough support documents in place.
• To communicate about any transaction, this is related to each base (such as remittance transfer, supplier payment on behalf of base etc…)
• To implement and respect the ACF-E authorization expenses procedure, requiring the authorization from the Head of Mission or Head of Base in all payment transactions and supporting documentation
• To make the necessary exchange and other bank operations, such as bank reconciliations.
• To prepare the monthly treasury sheet, for each currency.
• Responsible for collating forecast of expenditures of the mission for 3 months – deadline on / or before the 13th (1st fortnight) and the 26th (2nd fortnight).
• To seek the approval to purchase or acquire assets more expensive than the amount authorized for the base.
• To ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate request, if necessary, with other bases for unresolved fund issues.
• To be in charge to keep trace of any communicated documents with bank and keep a copy of said documents in separate folder.
• To validate any check payments and check vouchers prior to issuing a check by admin assistant.

Objective 3: To ensure an appropriate cash management in the base
Tasks:
• To manage the cash books and cash boxes (PHP, USD and Euro), on a daily basis, on computer, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances.
• To release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the CD or HoB and the Logistics department.
• To implement and respect the ACF-E authorization expenses procedure, requiring the authorization from the CD or HoB in all payment transactions and supporting documentation.

Objective 4: Accountancy and budget management
• To follow up the monthly expenditures of the base in coordination with Logistics Department, according to this monthly budget given at the beginning of the month (= validated forecast of expenditures).
• To check invoices/receipts: matching with the corresponding internal order form for the amount and the description of items in Cotabato base.
• To give the appropriate codification on all the invoices (budget lines, accounting codes).
• To follow up about kind contributions with partners and beneficiaries and report to admin coordinator.
• To make sure that for kind contribution ACF has justified support documents.
• To do field visits in case of need.
• Check partners report and vouchers, making sure that reports coincide with Saga and are in line with signed contract.

Objective 5: To ensure the appropriate staff management
Tasks:
• To monitor and supervise Admin Assistant and make sure that all the financial support documents for each project is correct and available inside the files.
• To handle HR concerns of the team in coordination with the HR Management Officer

Objective 6: Reporting & Security
Tasks:
• Adhere to the Mission Reporting system and submit on time the reports requested
• Respect the Security rules of ACF and coordinate with the Head of Base for any security issues relating to work

QUALIFICATIONS
• University Degree in Economics, Management, Business Management or Administration or related area.
• Knowledge of Admin procedures is compulsory. Expertise in accounting and finance.
• A team player/builder with strong organizational, interpersonal and communication skill and able to perform under pressure.
Skills in planning, general management, and organization. To be able to foresee risks and propose alternative solution in advance,
Capacity to work autonomously but in close coordination with the line manager. A high flexibility/adaptability
• Good knowledge of Office package (Excel) and accounting software (SAGA)

CONTRACT PACKAGE
We offer immediate incorporation to a dynamic international network with the following remuneration package:
§ Compensation: based on ACF grid and candidate’s previous experience
§ Benefits: health insurance, accident and life insurance, leave entitlement, government mandated benefits
§ Project Based Employment

HOW TO APPLY:
Interested candidates should send: A letter of motivation, updated CV and the details of 2 contacts from the human resource department that can provide professional references for the last two work experiences.
PLEASE send all applications citing the following reference PH186 to:
Acfjobs@Ph.Acfspain.Org
The Human Resources department will contact only those pre-selected for an interview.