Job Description / Requirements
The Employee’s duties for this role include, but are not limited to, the following:

Administrative Functions:
– Answer, screen, and transfer, inbound phone calls
– Receive and direct visitors and clients
– Open, sort and distribute incoming correspondence
– Schedule and coordinate meetings, appointments and travel arrangements for staff
– General clerical duties including photocopying, scanning, fax, mailing
– Maintain database for suppliers, clients and other company contacts
– Handle visa requirements and work permits for staff
– Handle requests for information and data
– Maintain and monitor office supply inventories
– Basic troubleshooting of computers, photocopier and other office equipment problems
– Coordinate maintenance of office equipment
– Prepare forms for Government remittances such as BIR, SSS, Philhealth and Pagibig
– Monitor deadlines for various government filings
– Perform ad hoc tasks that may be delegated, including admin support to Client Services, HR and Quality and Implementation

Finance Functions:
Accounts Payable Requirements:
– Receives invoices from Suppliers and ensures that all required information are correct
– Prepares check vouchers and corresponding checks
– Handles releasing of checks to suppliers
– Monitors submission of Petty cash transactions and prepares the corresponding petty cash replenishment
– Monitors cash advances made by employees and ensures the corresponding liquidation
– Updates the check register
– Receives call from the suppliers regarding their payments

Regulatory Requirements:
– Handles renewal of Business permit and all required documents are complete
– Responsible for all governmental reporting and remittance requirements such as: Expanded Withholding tax, VAT, Quarterly Income Tax and ensure that these are filed before the deadline
– Prepares payment for the following government remittance: Withholding tax on compensation, Social Security System contributions and loans, HDMF Contributions and loans and Phil-health contributions.
– Responsible for the generation and distribution of Withholding Tax Certificates (Form 2307)

Accounts Receivable requirements:
– Responsible for the collection of checks payments from customer
– Handles deposit of checks collected from customer
– Ensures that Form 2307 from customer are received together with the check

Banking requirements:
– Acts as liaison officer with Metrobank o Ensure that bank statement are received on time
– Asset management: o Handles assignment of assets number o Handles updating of assets register
– Documents management: o Handles filing of all Finance and Admin Documents

Note: On-going training will be provided for the assistant role

Requirements:
– Bachelor’s degree in any field
– Able to work flexibly and proactively in a fast-paced and multicultural work environment
– Good problem-solving skills, is resourceful and has a good eye for detail
– Efficient and eager learner with ability to collaborate well with others both virtually and face-to-face
– Good organizational skills and time management skills
– Able to work full-time in Makati City
– Good written and spoken skills in English
– Proficient in using MS office application (e.g. Word, PowerPoint, Outlook, Excel)

Benefits:
– Flexible work hours
– Health, life and accident insurance
– Opportunities for professional development

Values: We are innovative, proactive and rigorous in our work, and put a high value on teamwork.
A successful candidate would be motivated to learn for advancement and committed to their highest quality in their work.

How to Apply
Interested applicants may send their resumes to hr@futureperfect.com